Effective Time Management

Posted In Thoughtworks - By NitiN Kumar Jain On Sunday, December 7th, 2008 With 0 Comments

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Job descriptions seem to be encompassing any tasks, deadlines continue to shrink. And at any given point there is an unsaid demand to improve performance. Thus, time needs management as employees are strapped of it. Though it is great to be busy but it is more vertical to be productive.

A multi tasking employee is a never a diminishing asset to an organization. And it is time management that churns out this skill in an employee. Time management makes an employee more productive and helps him/her reach his/her goal at a faster pace, and most importantly gives a feeling of contentment and joy.

It also helps employees to maintain a work life balance which is of paramount importance in today’s stressful environment. Optimum utilization of available time and reducing procrastination are some of the areas that professionals focus on for maximum results. Employees are encouraged to set realistic goals and prioritize them. It is important that they decipher the relevance of goal setting, handling interruptions and find the most effective means to complete their work.

Managing your time successfully implies accomplishing what is most important for you. Many people try to use time management techniques that work for others, only to be disappointed. Often this is because they don’t also identify goals most important to them and gear their techniques toward those goals. Effective time management must include good prioritizing.

Employees therefore feel they are organized enough when it comes to managing time. Professionals understand that it is imperative for them to relax and recoup after a hard day’s work. From multi-tasking to prioritization, employees are looking to hone these necessary skills and move steadily up the corporate ladder while maintaining a life beyond work. Where TAT (Turn around Times) is a critical factor for the delivery of services, employees plan and adhere to pre-decided schedules ensuring they optimally utilize their time during work. During such times, managers or other senior members in the teams support them by mentoring at regular intervals or through workshops.

Focused and organised working, not only results in timely production and delivery of work, but also results in substantial quality improvement. People feel organized and believe that they manage their time well because their organization is laser focused on efficiency and time management.

While most people use the ubiquitous post it or paper for a To-Do list an increasingly growing corporate population deploys effective time management tools such as Time Manager Tool kit, or electronic ones like Microsoft outlook, Lotus, the calendar and To-Do features on mobile phones, PDA, Smart-Phones and blackberry devices.

It is a combination of seamless and clear cut work management, prioritizing aid tools, and then if required workshops and trainings to enhance the skills. Keeping this in mind, organizations are talking initiatives to help employees manage their time. Many companies now waking up to the powers of time management have become conscious of imparting its benefits to its employees. More and more corporates are realizing the essence of the time now. With increased competition, accountability and constant timeline pressures tip honchos now feels that it is an integral business tool to drive employees’ performance.